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Meetings, Minutes, Record Keeping (and with time also Governance) Officer

Your new role as Meetings, Minutes, Record Keeping (and with time also Governance) Officer is a newly created role and offers a great opportunity to play a key role in the relationship between the Pension's team and the Trustee of the UK and Partners UK Pension Funds.

The role is critical to ensuring the Trustees’ and working committees’ decisions are appropriately documented and as such effective and efficient minute-taking skills are also essential. You will need to evidence somewhere in your career working with or exposure to boards, and a proven track record in a similar role.

As a small insight into your new role, you will support the Trustee boards and working committees in planning and coordinating the Fund’s governance meetings. Support the Trustees of the Funds in setting meeting agendas and collating and distributing meeting papers in advance of meetings. Attend Trustee meetings and committee meetings, capture, and circulate meeting minutes for approval. Maintain and monitor calendar of regulatory scheme deadlines and liaising with relevant stakeholders to ensure timely completion of statutory and regulatory activities. Support the maintenance and review of the schemes’ risk registers, annual activity plans, and Trustees' matters arising lists. Administration and maintenance of user access to Board Packs document distribution tool. Maintain and keep up to date the schemes’ records such as bank mandates, Trustee training records, and external advisor appointment documents. Support the in-house investments team with procedure document management and control.

As the Meetings, Minutes, Record Keeping (and with time also Governance) Officer you will work closely with the Pensions Governance Manager, be an important link between the Pension's team and the various Trustee boards, sub-committees, and working groups, helping ensure that these have the necessary meetings in place to enable them to make the right decisions at the right time, the schemes have the right documentation in place to meet the Trustees’ and the company's Pensions team’s regulatory requirements, and that where relevant, key discussions and decisions are correctly documented.

If you are looking for a role in a growing, dynamic in-house pension's team, where you have the opportunity to play an integral part in supporting the Pension's team then this would be a great role for you. You will be someone who is enthusiastic, collaborative, and highly organised, enabling you to assist in ensuring the schemes are efficiently and well managed, and that the Trustees have the appropriate meeting structure in place to facilitate efficient scheme governance and decision-making. As the role involves working closely with a broad range of stakeholders great collaboration and team working ability is essential.

For a full Job Profile about this role, to apply, or for a formal/informal discussion please contact me.

Contact Details:
Tel: 07747800740
Contact: Dianne Beer

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